With the holiday season rolling around, festivities must be made. But planning your company’s holiday party takes some time and needs a few considerations. Everything must be perfect, the date, the food, the drinks and the venue.
If you don’t know where to start, here are some party planning tips to help you stay on top of your office holiday party.
Decide on a Theme
Before you complete your party planning, you need to decide on a theme. There are many ways to celebrate your holiday party, but it helps to have a unified theme. Everything, from your venue to your food, should be in line with the theme.
You can even choose between several types of holiday parties. For instance, an at-work holiday party could save you transportation costs and guarantees full attendance. However, you are limited with what activities you can do.
You can even plan a group activity that takes place outside of the workplace to entice your coworkers to join. Examples would be a beach trip, ice skating, or even an escape room.
Set the Date as Early as Possible
The important thing to note is that you have to set the date of your party as early as possible to guarantee attendees. Most people usually have their own holiday trips to get around to, so be sure to send it early so they can plan accordingly.
If possible, set the date earlier than the holidays so that people can make plans for it. Decide whether you want it to happen during work hours, after work hours, or on the weekend. This will also be in line with the party theme you choose.
Plan Your Budget
After taking care of everything, plan out your budget. Often, we can be restricted to the budget given by the company, which is why every thought counts. You’ll need to take the following into consideration: venue, transportation, and food.
If you are renting a venue, make sure it can seat everyone in attendance, and ask attendees to mention if they are bringing a plus one. For transportation, consider if you are providing transportation on-site or simply giving out credit for ride-share services.
Figure out how you’re planning on sending your invitations. You can send the invites through physical mail or even email. If you want, you can even distribute them at work. Even if you choose the latter, you need to make sure you give out invitation months or at least weeks before the party.
Make sure to include options for a plus one or selecting a dinner in case of any allergies. This is just like planning any formal event, minus the frivolities.
Choose a Good Menu
Of course, no party would be complete without a good meal to keep your guests happy. Make sure your menu ties into the theme of your party. If you are planning your party in the office, you can opt to make it a potluck party.
However, if the venue you choose is out of the office, or you simply don’t want to hassle your coworkers, you can opt to hire a catering service.
Planning your company’s holiday party is no easy feat. But once you’ve taken care of every important detail, everything should go smoothly. Make sure to plan everything in advance so that you will get an idea of who is attending and who needs what food.
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